Association Incorporation Rules

View the association rules below, or download as a PDF document here: NZHIA Incorporation Rules (Opens in a new tab).
Last Updated: September 2020



The name of the Association shall be “NZ HEMP INDUSTRIES ASSOCIATION INCORPORATED 1997”.

2. OBJECTS/Mission Statement.


To ensure Government legislation and compliance issues are necessary, workable and industry friendly; – Removing industrial hemp from the prohibited botanicals list – Ensuring Government regulations remain pertinent and up to date.

Ensure the public is properly and reliably informed regarding industrial hemp developments, technology and produce.

Encourage environmentally friendly and ethical bioregional developments.

Acknowledge NZHIA has no interest in the recreational cannabis debate, except where it may impede industry development.

Acknowledge growing social awareness of cannabis in medicine may be a future economic opportunity for industrial hemp.


The membership shall consist of:
A. Subscribers to the application for incorporation.
B. Other persons or corporate bodies who sign a written application for membership.


The officers of the Association shall consist of a President, Vice President. Secretary and Treasurer all of whom shall be elected by the Annual General Meeting of the Association.

The Secretary may also hold the office of Treasurer. At each Annual General Meeting an Auditor shall be elected for the ensuing year. The President or in his absence The Vice President or in the absence of the President and Vice President a member of the Executive Committee elected by the meeting shall be the Chairman of all General meetings of the Society.


A. The Administration and control of the Association in between Annual General Meetings shall be vested in an executive.

B. If at any AGM fewer than two other members are elected to the Executive the remaining position(s) shall be regarded as casual vacancies and may be filled by the executive as is provided in this rule.

C. The office bearers and other members of the executive shall continue in office until the election of their successors at the following AGM. Retiring members shall be eligible for re-election. Any casual vacancy occurring in the Executive during the year may be filled by the remaining members of the Executive.

D. The President or in his absence the Vice President shall preside at all meetings of the Executive and in the absence of the President and the Vice President the Executive shall elect one of its members as Chairman. In the event of equality of votes the Chairmen shall have the casting vote.

E. The Executive may appoint such other officers as it may consider desirable and any officer so appointed if not already a member of the Executive may be present but shall not be entitled to vote at meetings of the Executive.

F. Any three members of the Executive shall form a quorum.

G. The Executive shall cause minutes to be duly entered in books kept for the purpose of all appointments of officers the names of members of the Executive present at such meeting and of all resolutions and proceedings at such meetings. Such minutes if signed by the Chairman of the Meeting or by the Chairman of the next succeeding meeting shall be received as conclusive evidence of the matter set forth in such minutes.

H. If in the opinion of the Executive it is not in the interests of the Association that any member should remain a member of the Association the Executive may expel such member from membership but only after giving such member an opportunity of being heard in person or of stating their case in writing. The rules of natural justice shall apply.

I. Any member may at any time by notice in writing resign from the Association and in such case shall not be liable for any subscription accruing due after the end of the then current year.

J. The Executive may from time to time set up standing committees to which responsibility for any particular phase or phases of the associations work may be delegated. The Executive shall appoint the members of such standing committees and shall define the scope and nature of the activities of such committee.


a. The Annual Subscription of members of the Association shall be the sum of $100.00 or such other sum as the Executive may from time to time determine.

b. If the subscription of any member be more than six months in arrears the membership shall lapse.

c. The funds and property of the Association shall be vested in the Association and administered by the Association in accordance with these rules.

d. The Association either alone or jointly shall have full power to rent take on Lease, Hire, Purchase or otherwise acquire or sell or otherwise dispose of any interest in or the use of any buildings land furniture or other real or personal property on such terms in all respects as the Executive shall think fit and the Executive may exercise all the powers conferred by this rule without reference to a General Meeting of the Association.

e. The Executive shall have full power to borrow or raise money and secure payment of the same or the satisfaction or performance of any obligation or liability to be undertaken or incurred by the Association and in Particular by Mortgage Charge or lien upon the whole or any part of the Associations property or assets whatever whether present or future and to pay interest on any borrowed monies.

f. Any surplus funds may be invested as the Executive may from time to time determine.

g. All monies received shall be paid to the credit of the Association at such Bank as the Executive shall from time to time appoint and cheques on the Bank Account and other negotiable instrument shall be signed by any two of the three members of the Executive who shall be duly appointed by the Executive. Any endorsements of cheques and other negotiable instruments may be by any one of such three members.

h. Legacies Endowments contributions or other gifts of money or other real or personal property may be made to the Association generally or for the purpose of any specific object of the Association.


The financial year of the Association shall end on the 31st March each year.


The AGM of the Association shall be held no later than two months after the end of the financial year and at that meeting in addition to the election of officers and the executive a report of the Associations operations and a duly audited statement of accounts for the past year shall be presented. At all GM’s a quorum shall consist of six persons personally present and qualified to vote. Each meeting of which seven (7) days notice shall be given shall be summoned by the Secretary of the Association either by writing or by newspaper advertisement.


A special general meeting of the Association may be convened at any time by direction of the executive or shall be convened within 21 days after receipt by the President or Secretary of a requisition signed by not less than six members provided that the requisition shall state in precise terms the resolution or resolutions to be moved or the subject matter to be considered at such meeting. The notice convening the meeting shall state in precis terms the resolution or resolutions to be moved or the subject matter to be considered at such meeting.


At any General Meeting of the Association every member who is not in arrear with subscription and who is present personally shall have one vote save that in the event of an equality of votes the Chairman of the Meeting shall have a casting vote.


Voting shall be by show of hands but any three members present may demand a ballot.


The Association shall have a common seal which shall be kept in the Custody and control of the Secretary and shall not be affixed to any document except by order of the executive and in the presence of at least two members of the executive who shall affix their signatures to every document so sealed and every such document shall be countersigned by the Secretary.


The Registered Office of the Association shall be at such place as the Executive may from time to time determine and due notice of every change of office shall be given to The Registrar of Incorporated Societies.


These rules may be altered, added to or rescinded at a GM of the Society by a resolution passed by two thirds of those present and entitled to vote of which meeting at least 14 days notice has been given such notice to contain a copy of proposed amendments.


In the event of the winding up of the Association and their remaining after satisfaction of all its debts and liabilities any property whatsoever the same shall be given to any organisation which may have objects similar to the objects of the Association.


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